Board of Directors

Regular Monthly Board Meeting

Wednesday, May 11, 2022     6:30 P.M.

Corbett Community Fire Hall

36930 E. Historic Columbia River Highway

AGENDA

1. Call to Order
2. Approval of the April 13, 2022 Regular Board Meeting Minutes  – ACTION
3. April financial review – Office Administrator
4. Audience Testimony
5. Old Business
   1. Facilities/Bond Update – David Ulbricht, Director of Advisory Services, SDAO Advisory Services LLC
   2. BOEC user group representation – Update
   3. EMS contract negotiations – Update
   4. Group Critical Illness proposal – Update
   5. WHA Insurance Workers’ Compensation proposals – ACTION
6. Recess to Budget Hearing at 7:00 p.m.
7. Adjourn Budget Hearing and Reconvene Board Meeting
8. New Business
   1. Fiscal Year 2022-2023 Budget Resolutions – ACTION
9. Chief’s Report
10. Items not on Agenda
11. Agenda suggestions for future meetings
12. Adjournment

This is a public meeting

This meeting may be accessed remotely via telephone – please contact the district office at 503-809-4372, option 3 prior to 5:00 p.m. May 10, 2022 for the telephone number for this meeting.

Minutes May 11, 2022

Budget Hearing Minutes May 11, 2022

Board of Directors

Regular Monthly Board Meeting

Wednesday, April 13, 2022     6:30 P.M.

Corbett Community Fire Hall

36930 E. Historic Columbia River Highway

AGENDA

1. Call to Order
2. Approval of the March 9, 2022 Regular Board Meeting Minutes – ACTION
3. Approval of the March 9, 2022 Budget Committee Meeting Minutes – ACTION
4. March financial review – Office Administrator
5. Audience Testimony
6. Old Business
   1. Facilities/Bond Update – David Ulbricht, Director of Advisory Services, SDAO Advisory Services LLC
   2. EMS contract negotiations – Update
   3. Group Critical Illness proposal – Discussion
7. New Business
   1. Update Plan Name and Plan Administrator for GA #71799 (Fire Chief Retirement Plan)
   2. Update Registered Agent – ACTION
   3. Update signature authority on District bank accounts – ACTION
   4. Resolution #2022-03 – Reserve Fund – ACTION
   5. GO #13 – Update
   6. GO #2 – Social Media (new) – ACTION
8. Chief’s Report
9. Items not on Agenda
10. Agenda suggestions for future meetings
11. Adjournment

This is a public meeting.

This meeting may be accessed remotely via telephone – please contact the district office at 503-809-4372 prior to 5:00 p.m. April 13, 2022 for the telephone number for this meeting.

Minutes April 13, 2022

Board of Directors

Regular Monthly Board Meeting

Wednesday, March 9, 2022     6:30 P.M.

Corbett Community Fire Hall

36930 E. Historic Columbia River Highway

AGENDA

1. Call to Order
2. Approval of the February 9, 2022 Regular Board Meeting Minutes – ACTION
3. Approval of the February 23, 2022 Special Meeting Minutes – ACTION
4. February financial review – Office Administrator
5. Audience Testimony
6. Old Business
   1. Facilities/Bond Update – Peter Fry, Land Use Consultant
   2. WHA Insurance – Follow up
7. New Business
   1. Board Vacancy Position 5
   2. BOEC user group representation
   3. EMS contract negotiations
   4. GO #30 – Update
8. Swearing-in ceremony
9. Chief’s Report
10. Items not on Agenda
11. Agenda suggestions for future meetings
12. Adjournment

This is a public meeting.

This meeting may be accessed remotely via telephone – please contact the district office at 503-809-4372 prior to 5:00 p.m. March 8, 2022 for the telephone number for this meeting.

Minutes March 9, 2022

---

2022-2023 Budget Committee Meeting

Wednesday, March 9, 2022     7:30 P.M.

Corbett Community Fire Hall

AGENDA

1. Call to Order
2. Election of Presiding Officer
3. Presentation of Budget Message and Proposed Budget – Budget Officer Chief Wunsch
4. Public Testimony
5. Review of Budget – Budget Committee
6. Approval of 2022-2023 Budget – Budget Committee
7. Adjournment

This is a public meeting.

This meeting may be accessed remotely via telephone – please contact the district office at 503-809-4372 prior to 5:00 p.m. March 8, 2022 for the telephone number for this meeting.

Budget Committee Meeting Minutes March 9, 2022

Board of Directors

Special Meeting

Wednesday, February 23, 2022     6:30 P.M.

This meeting will be held by telephone conference call.

Please call the district office at 503-809-4372 prior to 5:00 p.m. on February 22, 2022 for the telephone number for this meeting.

AGENDA

1. Call to Order
2. Appointment of Budget Officer – ACTION
3. Appointment of Citizen Budget Committee Members – ACTION
4. Adjournment

This is a public meeting

Minutes February 23, 2022

Board of Directors

Regular Monthly Board Meeting

Wednesday, February 9, 2022     6:30 P.M.

Corbett Community Fire Hall

36930 E. Historic Columbia River Highway

AGENDA

1. Call to Order
2. Swearing-in Ceremony of Lt. Sherman
3. Approval of the December 8, 2021 Regular Board Meeting Minutes – ACTION
4. December and January financial review – Office Administrator
5. Audience Testimony
6. Old Business
   1. Facilities/Bond Update
7. New Business
   1. WHA Insurance – Steve Silva, Loss Control and Field Service Agent – Policy Review
   2. GO #2, #3, #4, #5 and #6 – Transition to Operating Guideline – ACTION
   3. Budget Calendar, Appointment of Budget Officer and Budget Committee Members – ACTION
   4. Resolution #2022-01 – Recognizing Receipt of Patton Meadow Fire Conflagration Reimbursement – ACTION
   5. Resolution #2022-02 – Recognizing Receipt of Bootleg Fire Conflagration Reimbursement – ACTION
8. Chief’s Report
9. Items not on Agenda
10. Agenda suggestions for future meetings
11. Adjournment

This is a public meeting

This meeting may be accessed remotely via telephone – please contact the district office at 503-695-2272 prior to 5:00 p.m. February 8, 2022 for the telephone number for this meeting.

Minutes February 9, 2022

Board of Directors

Regular Monthly Board Meeting

This meeting has been cancelled

Wednesday, January 19, 2022     6:00 P.M.

Corbett Community Fire Hall

36930 E. Historic Columbia River Highway

AGENDA

1. Call to Order
2. Swearing-in Ceremony of Lt. Sherman
3. Approval of the December 8, 2021 Regular Board Meeting Minutes – ACTION
4. December financial review – Office Administrator
5. Audience Testimony
6. Old Business
   1. Facilities/Bond Update
7. New Business
   1. WHA Insurance – Steve Silva, Loss Control and Field Service Agent – Policy Review
   2. GO #2, #3, #4, #5 and #6 – Transition to Operating Guideline – ACTION
   3. Budget Calendar, Appointment of Budget Officer and Budget Committee Members – ACTION
8. Chief’s Report
9. Items not on Agenda
10. Agenda suggestions for future meetings
11. Adjournment

This is a public meeting

This meeting may be accessed remotely via telephone – please contact the district office at 503-695-2272 prior to 5:00 p.m. January 18, 2022 for the telephone number for this meeting.

Board of Directors

Regular Monthly Board Meeting

Wednesday, December 8, 2021     6:00 P.M.

Corbett Community Fire Hall

36930 E. Historic Columbia River Highway

AGENDA

1. Call to Order
2. Swearing-in Ceremony of New Fire Chief
3. Presentation and Q&A – Bob Cozzie, Director Portland Bureau of Emergency Communications
4. Approval of the November 17, 2021 Regular Board Meeting Minutes – ACTION
5. November financial review – Office Administrator
6. Audience Testimony
7. Old Business
   1. Facilities
8. New Business
9. Chief’s Report
10. Items not on Agenda
11. Agenda suggestions for future meetings
12. Adjournment

This is a public meeting

Minutes December 8, 2021

Board of Directors

Regular Monthly Board Meeting

Wednesday, November 17, 2021     6:30 P.M.

Corbett Community Fire Hall

36930 E. Historic Columbia River Highway

AGENDA

1. Call to Order
2. Badge Ceremony
3. Approval of the October 13, 2021 Regular Board Meeting Minutes – ACTION
4. October financial review – Office Administrator
5. Audience Testimony
6. Old Business
   

   Executive Session – Pursuant to ORS 192.660(2)(a) to consider applications for the position of Fire Chief

   Re-Open Public Session

   1. Fire Chief Recruitment – Action on items discussed in Executive Session
   2. Facilities
   3. FY 2020-2021 Audit – presentation of final audit report – ACTION
   4. SCBA’s
   5. BOEC
7. New Business
   1. GO#13, #17 and #19 Updates
   2. Resolution #21021-05 – Recognizing Receipt of Wrentham Market Fire Conflagration Reimbursement – ACTION
8. Chief’s Report
9. Items not on Agenda
10. Agenda suggestions for future meetings
11. Adjournment

This is a public meeting

Minutes November 17, 2021

Board of Directors

Regular Monthly Board Meeting

Wednesday, October 13, 2021     6:30 P.M.

Corbett Community Fire Hall

36930 E. Historic Columbia River Highway

AGENDA

1. Call to Order
2. Approval of the September 8, 2021 Regular Board Meeting Minutes – ACTION
3. September financial review – Office Administrator
4. Audience Testimony
5. Old Business
   1. Metro Properties: tax loss to small districts – update – Fire Chief
   2. Hydrants – update – Fire Chief
   3. COVID-19 – update – Fire Chief
   4. Fire Chief Recruitment
   5. Facilities
6. New Business
   1. TSCC – Allegra Willhite, Executive Director – introduction
   2. FY 2020-2021 Audit – presentation of draft audit report – ACTION
   3. SCBA’s
   4. BOEC
7. Chief’s Report
8. Items not on Agenda
9. Agenda suggestions for future meetings
10. Adjournment

This is a public meeting

Minutes October 13, 2021

Board of Directors

Regular Monthly Board Meeting

Wednesday, September 8, 2021     6:30 P.M.

Corbett Community Fire Hall

36930 E. Historic Columbia River Highway

AGENDA

1. Call to Order
2. Approval of the August 11, 2021 Regular Board Meeting Minutes – ACTION
3. August financial review – Office Administrator
4. Audience Testimony
5. Old Business
   1. Metro Properties: tax loss to small districts – update – Fire Chief
   2. Springdale Market property improvements – update – Fire Chief
   3. Hydrants – update – Fire Chief
   4. COVID-19 – update – Fire Chief
6. New Business
   1. Fire Chief Recruitment
   2. Facilities
7. Chief’s Report
8. Items not on Agenda
9. Agenda suggestions for future meetings
10. Adjournment

This is a public meeting

Minutes September 8, 2021

Board of Directors

Regular Monthly Board Meeting

Wednesday, August 11, 2021     6:30 P.M.

Corbett Community Fire Hall

36930 E. Historic Columbia River Highway

AGENDA

1. Call to Order
2. Oath of Office
3. Approval of the July 14, 2021 Regular Board Meeting Minutes – ACTION
4. July financial review – Office Administrator
5. Audience Testimony
6. Old Business
   1. Metro Properties: tax loss to small districts – update – Fire Chief
   2. Springdale Market property improvements – update – Fire Chief
7. New Business
   1. Policy review:  Policy 5.1 and Policy 7.1 – ACTION
8. Chief’s Report
9. Items not on Agenda
10. Agenda suggestions for future meetings
11. Adjournment

This is a public meeting

Minutes August 11, 2021

Board of Directors

Regular Monthly Board Meeting

Wednesday, July 14, 2021     6:30 P.M.

Corbett Community Fire Hall

36930 E. Historic Columbia River Highway

AGENDA

1. Call to Order
2. Election Results – ACTION
3. Oath of Office
4. Election of Board Officers for Fiscal Year 2021-2022 – ACTION
5. Approval of the May 12, 2021 Regular Board Meeting Minutes – ACTION
6. Approval of the May 12, 2021 Budget Hearing Minutes – ACTION
7. May, June and Fiscal Year 2020-2021 financial review – Office Administrator
8. Audience Testimony
9. Old Business
   1. Metro Properties: tax loss to small districts – update – Fire Chief
   2. Historic Columbia River Highway Trolley – update – Fire Chief
   3. Springdale Market property improvements – update – Fire Chief
10. New Business
    1. Resolution – Board of Directors Public Meeting Requirements – ACTION
    2. Update signature authority on District bank accounts – ACTION
    3. Policy review:  Policy 4.3, Policy 4.4, Policy 4.5 and Policy 4.6 – ACTION
11. Chief’s Report
12. Items not on Agenda
13. Agenda suggestions for future meetings
14. Adjournment

This is a public meeting

Minutes July 14, 2021

Budget Message 2021-2022

Explanation of 2021-2022 Budget Expenditures

Form LB-20 – Resources FY 21-22

Form LB-31 – General Fund – FY 21-22

Form LB-11 – Reserve Fund FY 21-22

Form LB-10 – Volunteer Activities Fund FY 21-22

Form LB-10 – Incentive Fund FY 21-22

Signed Budget Resolutions FY 21-22

*** This meeting has been cancelled ***

Board of Directors

Regular Monthly Board Meeting

Wednesday, June 9, 2021     6:30 P.M.

Corbett Community Fire Hall

36930 E. Historic Columbia River Highway

AGENDA

1. Call to Order
2. Approval of the May 12, 2021 Regular Board Meeting Minutes – ACTION
3. Approval of the May 12, 2021 Budget Hearing Minutes – ACTION
4. May financial review – Office Administrator
5. Audience Testimony
6. Old Business
   1. Metro Properties: tax loss to small districts – update – Fire Chief
   2. Historic Columbia River Highway Trolley – update – Fire Chief
7. New Business
   1. Election Results – Canvass of Votes – ACTION
   2. Policy review:  Policy 4.3, Policy 4.4, Policy 4.5 and Policy 4.6 – ACTION
8. Chief’s Report
9. Items not on Agenda
10. Agenda suggestions for future meetings
11. Adjournment

This is a public meeting

Board of Directors

Regular Monthly Board Meeting

Wednesday, May 12, 2021     6:30 P.M.

Corbett Community Fire Hall

36930 E. Historic Columbia River Highway

AGENDA

1. Call to Order
2. Approval of the April 14, 2021 Regular Board Meeting Minutes and Budget Committee Meeting Minutes – ACTION
3. April financial review – Office Administrator
4. Audience Testimony
5. Old Business
   1. Metro Properties: tax loss to small districts – update – Fire Chief
   2. Historic Columbia River Highway Trolley – update – Fire Chief
   3. Springdale Market property improvements – update – Fire Chief
6. Recess to Budget Hearing at 7:00 p.m.
7. Adjourn Budget Hearing and Reconvene Board Meeting
8. New Business
   1. Fiscal Year 2021-2022 Budget Resolutions – ACTION
9. Chief’s Report
10. Items not on Agenda
11. Agenda suggestions for future meetings
12. Adjournment

This is a public meeting

Minutes May 12, 2021

Budget Hearing Minutes May 12, 2021

Board of Directors

Regular Monthly Board Meeting

Wednesday, April 14, 2021     6:30 P.M.

Corbett Community Fire Hall

36930 E. Historic Columbia River Highway

AGENDA

1. Call to Order
2. Approval of the March 10, 2021 Regular Board Meeting Minutes and Budget Committee Meeting Minutes – copy enclosed – ACTION
3. March financial review – Office Administrator
4. Audience Testimony
5. Old Business
   1. Metro Properties: tax loss to small districts – update – Fire Chief
6. New Business
   1. Board Vacancy Position 2
   2. LOSAP – Emergency withdrawal request – ACTION
   3. Historic Columbia River Highway Trolley – discussion –  Fire Chief
   4. Springdale Market property improvements – discussion – Fire Chief
   5. Executive Session – Pursuant to ORS 192.660(2)(i) to review and evaluate job performance of the Fire Chief – forms enclosed
7. Action on items discussed in Executive Session
8. Chief’s Report
9. Items not on Agenda
10. Agenda suggestions for future meetings
11. Adjournment

This is a public meeting

Minutes April 14, 2021

Board of Directors

Regular Monthly Board Meeting

Wednesday, March 10, 2021     6:30 P.M.

Corbett Community Fire Hall

36930 E. Historic Columbia River Highway

AGENDA

1. Call to Order
2. Approval of the February 10, 2021 Regular Board Meeting Minutes – copy enclosed – ACTION
3. February financial review – Office Administrator
4. Audience Testimony
5. Old Business
   1. Metro Properties: tax loss to small districts – update – Fire Chief
   2. Engine 62 – update – Fire Chief
6. New Business
   1. Brush 61 – Fire Chief
7. Chief’s Report
8. Items not on Agenda
9. Agenda suggestions for future meetings
10. Recess to Budget Committee Meeting at 7:00 p.m.
11. Adjournment

This is a public meeting

Minutes March 10, 2021

Budget Committee Meeting Minutes March 10, 2021

Board of Directors

Regular Monthly Board Meeting

Wednesday, February 10, 2021     6:30 P.M.

Corbett Community Fire Hall

36930 E. Historic Columbia River Highway

AGENDA

1. Minutes of the January 13, 2021 Regular Board Meeting – ACTION
2. January financial review – Office Administrator

OLD BUSINESS

1. METRO Properties: tax loss to small districts – update – Fire Chief
2. Utility 62 – update – Fire Chief
3. Engine 62 – update – Fire Chief
4. Triennial Accident & Life Insurance review – ACTION

NEW BUSINESS

1. Policy review:  Policy 4.1 and 4.2 – Office Administrator
2. Employee Compensation – ACTION

CHIEF’S REPORT

This is a public meeting

Minutes February 10, 2021

Board of Directors

Regular Monthly Board Meeting

Wednesday, January 13, 2021     6:30 P.M.

Corbett Community Fire Hall

36930 E. Historic Columbia River Highway

AGENDA

1. Minutes of the December 9, 2020 Regular Board Meeting – ACTION
2. December financial review – Office Administrator

OLD BUSINESS

1. METRO Properties: tax loss to small districts – update – Fire Chief
2. Utility 62 – update – Fire Chief
3. Engine 62 – update – Fire Chief

NEW BUSINESS

1. Triennial Accident & Life Insurance review – ACTION
2. Policy review:  Section 3 – Office Administrator
3. Budget Calendar, Appointment of Budget Officer and list of Budget Committee Members – ACTION
4. COVID-19 Vaccinations – information – Fire Chief
5. Drill/Training Forecast – information – Fire Chief
6. 2021 Goals – information – Fire Chief

CHIEF’S REPORT

This is a public meeting

Minutes January 13, 2021

Board of Directors

Regular Monthly Board Meeting

Wednesday, December 9, 2020     6:30 P.M.

Corbett Community Fire Hall

36930 E. Historic Columbia River Highway

AGENDA

1. Minutes of the November 11, 2020 Regular Board Meeting – ACTION
2. November financial review – Office Administrator

OLD BUSINESS

1. METRO Properties: tax loss to small districts – update – Fire Chief
2. Utility 62 – update – Fire Chief
3. Engine 62 – update – Fire Chief

NEW BUSINESS

1. Policy review:  Section 1 and Section 2 – copies enclosed – Office Administrator

CHIEF’S REPORT

This is a public meeting

Minutes December 9, 2020

Board of Directors

Regular Monthly Board Meeting

Wednesday, November 11, 2020     6:30 P.M.

Corbett Community Fire Hall

36930 E. Historic Columbia River Highway

AGENDA

1. Minutes of the October 14, 2020 Regular Board Meeting – ACTION
2. October financial review – Office Administrator

OLD BUSINESS

1. FY 2019-2020 Audit – presentation of final audit report – ACTION
2. METRO Properties: tax loss to small districts – update – Fire Chief

NEW BUSINESS

1. Utility 62
2. Engine 62

CHIEF’S REPORT

This is a public meeting

Minutes November 11, 2020

Board of Directors

Regular Monthly Board Meeting

Wednesday, October 14, 2020     6:30 P.M.

Corbett Community Fire Hall

36930 E. Historic Columbia River Highway

AGENDA

1. Minutes of the August 12, 2020 Regular Board Meeting – ACTION
2. August and September financial review – Office Administrator

OLD BUSINESS

1. FY 2019-2020 Audit – presentation of draft audit report – ACTION
2. METRO Properties: tax loss to small districts – update – Fire Chief

NEW BUSINESS

1. Resolution – Close the Volunteer Activities Fund – ACTION
2. Resolution – Board of Directors Public Meeting Requirements – ACTION

CHIEF’S REPORT

This is a public meeting

Minutes October 14, 2020

Meeting cancelled – no quorum

Board of Directors

Regular Monthly Board Meeting

Wednesday, September 9, 2020     6:30 P.M.

Corbett Community Fire Hall

36930 E. Historic Columbia River Highway

AGENDA

1. Minutes of the August 12, 2020 Regular Board Meeting – ACTION
2. August financial review – Office Administrator

OLD BUSINESS

1. FY 2019-2020 Audit – presentation of draft audit report – ACTION
2. METRO Properties: tax loss to small districts – update – Fire Chief

NEW BUSINESS

1. Resolution – Close the Volunteer Activities Fund – ACTION
2. Resolution – Board of Directors Public Meeting Requirements – ACTION

CHIEF’S REPORT

This is a public meeting

Board of Directors

Regular Monthly Board Meeting

Wednesday, August 12, 2020     6:30 P.M.

Corbett Community Fire Hall

36930 E. Historic Columbia River Highway

AGENDA

1. Minutes of the July 8, 2020 Regular Board Meeting – ACTION
2. July financial review – Office Administrator

OLD BUSINESS

1. FY 2019-2020 Audit – update – Office Administrator
2. METRO Properties: tax loss to small districts – update – Fire Chief

NEW BUSINESS

1. LOSAP – In-service emergency withdrawal request – ACTION

CHIEF’S REPORT

This is a public meeting

Minutes August 12, 2020

Board of Directors

Regular Monthly Board Meeting

Wednesday, July 8, 2020     6:30 P.M.

Corbett Community Fire Hall

36930 E. Historic Columbia River Highway

AGENDA

1. Election of Board Officers for Fiscal Year 2020-2021 – ACTION
2. Minutes of the June 10, 2020 Regular Board Meeting – ACTION
3. June and Fiscal Year 2019-2020 financial review – Office Administrator

OLD BUSINESS

1. COVID-19 – update – Chief Flood
2. FY 2019-2020 Audit – RFP for services – Award – ACTION
3. Second Reading – New policy:  Request for LOSAP Emergency Distribution – ACTION

NEW BUSINESS

1. Revision:  General Order #12 – ACTION
2. District boundaries, Aims – Discussion

CHIEF’S REPORT

This is a public meeting

Minutes July 8, 2020

Budget Message 2020-2021

Explanation of 2020-2021 Budget Expenditures

Form LB-20 – Resources FY 20-21

Form LB-31 – General Fund FY 20-21

Form LB-11 – Reserve Fund FY 20-21

Form LB-10 – Volunteer Activities Fund FY 20-21

Form LB-10 – Incentive Fund FY 20-21

Signed Budget Resolutions FY 20-21